Program Coordinator / Executive Assistant - Data Center Program (Remote)

Level: Administrative / Business Support | Team: Program | Type: Full-time employee | Location: Remote - Pacific time zone strongly preferred | Target start: Q4 2026 - in practice, as soon as possible | Range: CAD $125,000 - $175,000

The role

This role supports the client's construction leadership directly and is a genuine force multiplier rather than a clerical position. This role provides dedicated administrative support to a senior program leader, protecting executive capacity as the program scales.

The right person will take ownership of the mechanics of a very busy leadership function and will steadily absorb more as trust builds. The role can grow into recruitment coordination and candidate pre-screening as the program builds out.

What you will own

• Calendar management across the construction leadership group - proactively, including holding and protecting time rather than only booking it.
• Expense management and reporting.
• Maintenance of the team roster - headcount, start dates, tenure, location, contact detail - as the organization scales rapidly.
• A rotating portfolio of trackers and small internal projects that leadership needs maintained but cannot maintain themselves.
• Meeting coordination and follow-through across a heavy meeting load.
• Over time, and by agreement: recruitment coordination, including scheduling and first-pass resume review against defined criteria.

What we require

• Substantial experience supporting senior executives in a fast-moving environment, with demonstrated judgment about what to escalate and what to absorb.
• Genuine proactivity. This role is being hired because the workload already exceeds capacity - it requires someone who identifies and takes work rather than waiting to be given it.
• Excellent written communication and absolute reliability on follow-through.
• Comfort with ambiguity and with a leadership group that is itself under significant pressure.

What will set you apart

• Pacific time zone location.
• Construction, engineering, energy or infrastructure background.
• Experience supporting recruitment activity, including resume screening against a defined brief.
• Experience in an early-stage company where the role was defined by the person in it.

Travel booking is retained by the executive and is not part of this role.